OFFICE ASSISTANT
Company: Hall Booth Smith, P.C
Location: Mount Pleasant
Posted on: October 23, 2024
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Job Description:
Performs all functions related to receiving calls, clients,
vendors, and deliveries and directs them to appropriate individuals
within the firm according to established policies and procedures.
Assists with administrative projects including dealing with
prebills, invoices and scanning mail, as needed.
ESSENTIAL DUTIES AND RESPONSIBILITIES: Essential functions are
primarily job duties that incumbents must be able to perform
unassisted or with some reasonable accommodation made by the
employer.
Point of contact for clients and visitors, in person and
via-phone.
Schedules and maintains use of conference rooms, noting special
equipment or refreshment requirements.
Liaison with management, submitting and monitoring maintenance
requests.
Coordinates with parking personnel on new employees. Validates
parking as appropriate for clients and visitors.
Organizes office events, including holiday parties, birthday
celebrations, and trainings.
Performs clerical duties including typing, copying, scanning,
electronic file maintenance, time entry and expense reports.
Orders condolence and celebratory flowers and meals as
requested.
Receives, records, and distributes mail and packages; processes
outgoing mail and packages.
Operates and maintains office equipment including copiers,
printers, phone and voicemail systems. Coordinates with IT and
vendors for repairs and maintenance.
Remains flexible and open to requests for support or assistance
outside of the scope of this job description and to other duties as
directed by the Management team.
KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:
Demonstrated reading, spelling, diction and grammatical skills
equal to or above a level normally acquired through successful
completion of a high school or general education degree.
Interpersonal skills necessary in order to communicate with a
diverse group of attorneys, staff, and clients and to provide or
obtain information with ordinary courtesy, diplomacy and tact.
Ability to demonstrate impeccable integrity in confidential
matters.
Accurate typing ability of 35 wpm and comprehensive computer and
multi-line telephone experience.
Demonstrated organizational, prioritization, and attention to
detail skills to allow for timely, effective and accurate
performance of job duties with little or no supervision.
Work may require more than 40 hours per week to perform the
essential duties of the position.
Work requires sitting, bending, stooping, computer keyboarding and
continuous use of the hands, telephone contact, reading, and may
occasionally require lifting of 25-50 lbs. or more.
Work occasionally requires a high level of mental effort and strain
when answering a high volume of telephone calls and performing
essential duties.
Under certain circumstances the Firm may substitute experience for
educational requirements and vice versa.
The above is intended to describe the general content of and
requirements for the performance of this job. It is not to be
construed as an exhaustive statement of essential functions,
responsibilities or requirements.
Keywords: Hall Booth Smith, P.C, Mount Pleasant , OFFICE ASSISTANT, Administration, Clerical , Mount Pleasant, South Carolina
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